Select Page

Upper School Handbook



This handbook sets out some of the agreements that have been reached over the years in the Upper School community at The Harley School. Herein are certain basic expectations and procedures at the School. Such guidelines are anything but trivial: the foundations of any true community include such agreements.

When students commit to attending the Upper School, they are also committing to the principles and guidelines the community articulates. All students are expected to read, understand, and abide by the rules and expectations spelled out in the Upper School Handbook.  As a school that looks to students’ involvement in decision-making, we also expect students to participate in the ongoing evolution and revision of such guidelines.

No set of guidelines can address every situation that may arise at a school; the Upper School Handbook addresses only some of the most commonplace. Perhaps the most important passage is “Student Rights and Responsibilities,” found below. It is from this passage that much at the School is derived, and we use it as a touchstone as we continue to define what it means to be a member of The Harley School community.

Table of Contents

General Information

School Traditions


Community Life

Acceptable Use

Discrimination and Harassment


Faculty and Staff

General Information

Mission Statement

The Harley School Mission

We are a diverse, inclusive school. We provide a balanced education that prepares our students to meet the challenges of tomorrow and lead lives of great purpose.

1. We inspire academic excellence.
2. We foster joy in learning in both the arts and sciences.
3. We promote physical and mental fitness.
4. We show how to care for the world and other people.
5. We empower our students to become confident, life long learners.

Adopted by the Board of Trustees, May 2015.

Student Rights and Responsibilities

Acceptance of differences. Respect for others. Self-respect. These are the pillars of a Harley education. The following principles are taught and practiced from Nursery to graduation.

I have the right to have the respect of others. I have the responsibility to respect others.

I have the right to feel safe.
I have the responsibility to help others feel safe.

I have the right to an atmosphere that promotes learning.
I have a responsibility to promote learning through my preparation and participation.

I have the right to have my property respected.
I have the responsibility to respect the property of others.

I have the right to expect the best of others.
I have a responsibility to be my personal best.

Characteristics of a Harley Graduate

A lifelong learner who is:

  • inquisitive, passionate, and tenacious
  • creative, original, and a risk-taker
  • a critical thinker and problem-solver
  • a clear and forceful writer and speaker
  • appreciative of and experience in the arts
  • self-aware and self-directed
  • successful in a rigorous college-prep environment


A civic person who is:

  • a pluralist (globally aware, tolerant, appreciative of difference)
  • able to dissent respectfully; an active participant in the democratic process
  • both collaborative and independent
  • a respectful steward of community and environment
  • aware of what it means to take care of another human being (a compassionate and empathic person)


An individual who:

  • savors and appreciates life
  • is healthy (physically, socially, and emotionally)
  • values fairness and honesty, who is ethical and courageous
  • is forward-thinking and adaptable
  • takes personal responsibility
Commitment to Diversity

The Harley School believes diversity enriches all groups and communities and the individuals who are part of them. Diversity of race, ethnicity, geographical origin, religion, gender, gender identity, sexual orientation, familial or economic status, etc., forms the fabric of our society. The Harley School seeks out students, families, and employees who value and contribute to the diversity of our institution and community.

Diversity Mission

In “The Characteristics of a Harley Graduate,” a faculty-driven aspirational document that guides our decision-making and vision, we say we seek to cultivate, “A civic person … a pluralist (globally aware, tolerant, appreciative of difference); a respectful steward
of community and environment; and a compassionate individual who knows what it means to take care of another human being.”

A commitment to pluralism and empathy, then, is integral to the mission and purpose of the School. We see a pluralistic and empathetic outlook as a core “outcome” for our students.

Toward that end, we seek to be a diverse community in which diversity in all its forms is cherished and freely explored. We do so in academic contexts, choosing reading and project work that supports this goal; we do so in community contexts, cultivating mutual understanding and respect among our students and a sense of responsibility to the broader community; we do so in social contexts, developing the skills of empathy, appreciation, and collaborative problem-solving; we do so in admissions, financial aid, and hiring, as we invite underrepresented populations to join our community; and we do so in all of our everyday decision-making.

We further commit to regular self-assessment of our diversity mission and the effectiveness of our ongoing efforts to live up to these aspirations.

Community Expectations for Students

The Harley School expects all students to work to their highest capabilities, to join as fully as possible in the opportunities of the School, and to become independent learners and responsible citizens of the community. Our program necessitates that students have strong motivation and abilities in order to succeed in a challenging academic atmosphere.

The Harley faculty aims to support all of our students in becoming progressively indepen- dent as learners. From Lower to Middle to Upper School, we prepare Harley graduates to be both intellectually self-reliant and collaborative as problem solvers.
We believe these habits of achievement are not inborn, but that they can be mastered with the proper education and support.

We are prepared to offer accommodations for students with specific learning differences who are able to compensate in ways that allow them to meet our grade-level or course requirements. We work in close partnership with our families toward these ends. However, Harley does not have the resources available to serve students with diagnosed learning dif- ferences who are unable to meet the demanding reading, writing, analytical, and behavioral requirements of our academic program. For this reason, Harley reserves the right to determine whether the needs of the student can be met in our educational program. For more detail regarding accommodations and modifications at each division level, contact the appropriate Division Head.

When student behavior is disrespectful or disruptive, Harley will take appropriate disci- plinary or educational steps and may require counseling or other agreed-upon therapeu- tic support.

When a student is unable to meet the School’s academic or behavioral expectations, the School reserves the right to separate from the student.

School Motto

“Become What Thou Art.”

Alma Mater

To thee, O Harley
We our voices raise,
Long may the green and white
Before us blaze.
As the great oak
Must from the acorn start,
So be our endeavor,
Become what thou art!
Dear Alma Mater,
Thee we stand before,
Pledging our loyalty

Words by the Class of 1941
Music by Webbe

Lower School: The Acorn
Middle School: The Oak Leaf
Upper School: The Oak Tree
Class Banners

The Eagle / Class of 2020
The Eagle is the bird living in the full light of the sun, representing the warmth of life. We strive to be bold, venturesome, and proud.

The Griffin / Class of 2021
The Griffin represents the light of dawn turning to gold. We grow in our own vision of ourselves: vigilant, kind, and helpful to others.

Two Unicorns / Class of 2022
Two Unicorns symbolize the virtue and strength of mind and body. We cooperate in work and in play. We cherish goodness in others.

The Horn / Class of 2023
The Horn symbolizes the strength to open a path for oneself. We protect those less strong, and we mature to appreciate beauty in all things.

The Crescent / Class of 2024
The Crescent represents a world of changing forms. It shows us as developing people in an orderly universe striving for peace
and understanding.

Deer on Slope / Class of 2025
Deer on Slope symbolizes swiftness and gentleness. It represents growth from awkward beauty into grace and longevity of commitment.

Visor and Swords / Class of 2026
Visor and Swords shows the penetrating power of the intellect with newfound assurance.
We combine ambition with courage and justice.

The Dragon / Class of 2027
The Dragon represents us as creatures of courage and vigilance. We grow in wisdom as we grow
in strength.

Stag on Chevron / Class of 2028
Stag on Chevron symbolizes the cycles of renewal and growth.
We gain agility as we leave shyness and solitude for playfulness and joy.

The Unicorn / Class of 2029
The Unicorn shows us as creatures of dreams, magic, and imagination. We develop virtue and strength of mind and body.

Fleur-de-Lis / Class of 2030
Fleur-de-Lis is the symbol of illumination, the flower of light and life. We strive toward balance and discipline, purpose and dedication.

The Torch / Class of 2031
The Torch shows us as a light to our School, our friends, our families.
It represents the emblem of truth and illumination.

School Traditions


Opening Day Assembly: The beginning of the school year is marked by the first procession into the Theater by the Senior Class. The Head of School gives the address, recognizes faculty and staff with 25 or more years of service, and welcomes new students and faculty.

New Parent Dinner: This event is sponsored by the Admissions Office and Parent Council to welcome new families into the Harley community. This dinner, held on campus, allows parents to meet Parent Council Coordinators, School administrators, Board members,
and other new parents.

Sundae Sunday: Our ice cream social is held annually to celebrate the start of the school year. The entire Harley community is invited to attend.


Halloween Parade: Harley’s Lower School dons their creative best as they parade throughout the School. They are joined by the Senior Class and various faculty members. The parade culminates in the Centrum with a special assembly for the students and teachers only. Parents may watch the parade in the Gallery or Theater.


Grandparents and Special Friends Day: Come share a fun morning on the selected date in November if you are a grandparent or special friend. This tradition for the entire School involves class visits and a special assembly. Invitations are sent based on information submitted by families.

Thanksgiving Assembly: The Thanksgiving Assembly is one of the times throughout the year when the entire School is brought together to celebrate. The Head of School addresses the students and faculty prior to the Thanksgiving recess.


Lower School Pageant: Each holiday season, the entire Harley community is delighted by the annual Pageant. This colorful, enchanting musical presentation takes place in the Theater and every child in the Lower School participates. Usually, Pageant is during the
second week of December. This is a not-to-be-missed event! Children are dismissed early after the Friday performance. This tradition began in 1934.

Holiday Banquet: The Holiday Banquet happens on the last day of school before December recess. The Senior Class prepares and serves a special meal for the rest of the School. They, along with the Upper School faculty, dress as elves and treat the whole School to a festive time complete with songs and stories.

Candlelight: The tradition of Candlelight began in 1926. This event happens in the evening on the last day of school prior to December recess. It is a formal event required for all Middle and Upper School students. This is one of two events during the year when Banner Bearers are chosen to represent their class in the procession and during the presentation of the banners. It is a beautiful celebration of the holiday season and it reflects the many cultural holidays observed by Harley’s diverse student body. Alumni of the School also return to participate in the procession.


Martin Luther King Jr. Day On of Service: Every MLK Day is a morning of service with projects open to all interested Lower School students and families. Our dining hall  transforms into a bustling space of activity for the greater local and global good. Projects and related activities will be communicated to the Lower School in advance.

Cabin Fever Reliever: Kids and parents play and have fun in the Field House!


Preview Night: The Lower School faculty holds a preview night for parents to learn more about the following year’s curricular program.


Blast! is the School’s premier fundraising event. There are two evenings of fun you can attend to support us. The proceeds directly impact every student and also provide funding for Horizons at Harley, a six-week summer enrichment program for Rochester City School
District students.

Blast! Reception and Silent Auction
This reception and silent auction is a casual evening of cocktails and hors d’oeuvres with a chance to bid on more than 200 auction items.

Blast! Gala and Live Auction
The gala and live auction is a spectacular evening, complete with high-end auction items, a cocktail hour sponsored by Constellation Brands, a plated dinner by Root Catering, followed by dancing.


Lower School Focus Week: The Lower School faculty choose a theme for all Lower School grades to study—with an emphasis on learning that is appropriate for the various grade levels. The projects last about one month. During the final week, students share what they
have learned during daily assemblies and activities. The week culminates with a special celebration for the entire Lower School.


Oak Tree Ceremony: Every May, before the Seniors leave for their internships, each member of the Senior Class gives an oak tree sapling to each member of the Kindergarten class at a ceremony in the Centrum. Since the oak tree is a symbol of the School, each kindergartener is entrusted with a young tree to nurture, which symbolically commemorates the child’s growth through the School.

May Day: When the trumpet sounds on a surprise day in May, all classes are canceled and the entire school goes outside for an afternoon full of activities and games to celebrate the arrival of spring. This long-standing tradition is eagerly anticipated by students and teachers alike.

EAT (Employee Appreciation Time): This day of appreciation for our faculty and staff is sponsored by Parent Council. The parents provide a sumptuous array of breakfast and lunch goodies for the faculty and staff to enjoy.

Nursery Bike Day: The Lower School bus loop is closed off for a day so that the “officers” in the 4-year-old Nursery can patrol the young bikers. Tickets are frequently given out for having too much fun!

Second Grade Overnight: Nothing in the Lower School compares to the Second Grade Overnight. From roasting marshmallows to tie-dyeing T-shirts, the children spend a fulfilled night here at the School. It is also the only night of the year that the famed Harley Ghost makes his presence known.


Grade 4 Moving-Up Ceremony: As Grade 4 prepares to leave the Lower School, the faculty holds a ceremony to commemorate our journey together. Parents are invited to attend.

Honors Assembly: Honors Assembly is an important way for Harley to celebrate the accomplishments of many students and, in particular, to recognize departing Seniors. The only Lower School award given is the Acorn Award, which recognizes a Grade 4 student who has been here for two years or more and best exemplifies the spirit of the School. It is awarded to a student who possesses qualities including leadership, cooperation, community spirit, intellectual curiosity, and perseverance. This student brings to Harley a commitment to doing their personal best and stands as an example to all. The assembly usually takes place on the last Thursday of the school year.

Commencement: The formal Harley Commencement is a beautiful and moving experience. This is the second event of the year when Banner Bearers are chosen. Speeches are given by a selected faculty member and members of the Senior Class. As a part of the ceremony, the longest-attending member(s) of the Senior Class presents their banner to a member of the incoming Grade 1.


School Hours

8:10 a.m. to 3:00 p.m.

Students may arrive at school as early as 7:45 a.m. The school day begins at 8:10 a.m. in homeroom or Morning Meeting (Mondays). Regularly scheduled classes end at 2:20 p.m., which allows time for students to meet with teachers, do homework, and participate in drama, music, clubs, sports, or special activities until 3:00 p.m. dismissal. Some of these activities may extend into the evening hours.

  • Report all student attendance matters to the Assistant to the Head of Upper School at (585) 277-1261 or
  • Attendance is taken in homeroom or Morning Meeting each day at 8:10 a.m.
  • Presence in homeroom, Morning Meetings, classes, lunch, and assemblies is an integral part of the Harley education. Students are expected to remain on campus until 3:00 p.m.
  • Excessive absences and early dismissals may lead to disciplinary action or loss of academic credit.
  • Attendance records are reported on student transcripts.

If students must unexpectedly miss school, parents/guardians should contact the Upper School Office by 8:30 a.m., at (585) 277-1261 or When leaving a message, please specify the reason for the absence, explain symptoms as necessary, and request homework. Parents or guardians should call the Upper School Office each morning of a student’s absence. If the length of absence can be specified on the first call, additional calls are not necessary.

It may not be possible for teachers to fulfill homework requests made after 10 a.m. Students who are absent from school are expected to take the initiative in making up their work. Most work can be emailed to students’ Harley email addresses, and many teachers post assignments on Schoology, but some materials may require pickup from the Main Office after 3:00 p.m. When students return to school they should meet with teachers to arrange make-up work.

When students are absent, they should take the responsibility to do as much work as they reasonably can, thus reducing the task of making up work when they return.

Prearranged Absence

When families choose to take students out of school for reasons other than illness or emergency (a family trip, travel soccer tournament, or college visit, for example), students must obtain a Prearranged Absence Form from the Upper School Office or the Parent Portal. The form must be signed by the student’s parents/guardians, advisor, and each of the student’s teachers. It should be returned to the Upper School Office at least two days prior to the planned absence.

It is important to note that while the School is flexible, it is not responsible for making special arrangements for those who choose to be absent. Students should not expect that teachers will give assignments in advance, arrange makeup labs, tests, etc. Students are responsible for homework and material missed in classes and labs.


Harley students are expected to be punctual. Students who are regularly late to school risk losing privileges such as free time. Seniors arriving late to school forfeit Senior Privileges for that day.

If students are coming to school late for any reason, parents/guardians should contact the Upper School Office by 8:30 a.m., at (585) 277-1261 or When leaving a message or sending an email, please specify the reason for tardiness as well as expected arrival time at school.

Students arriving at Harley after 8:10 a.m. must sign in at the reception desk and must bring a written excuse from home unless the parent has called or emailed. Students should read the daily announcements upon arrival, but keep in mind, not all information announced in homeroom is published in the daily announcements.

Leaving Campus During the School Day

Students who enter or exit the building between 8:10 a.m. and 3:00 p.m. must use only the front entrance to the school (through the Gallery).

If students feel ill at school, physically or otherwise, and are unable to attend classes, they must immediately see the nurse or the Upper School counselor. They will evaluate the problem and contact parents/guardians to arrange transportation home if deemed appropriate. Students may contact their parents/guardians if they are feeling unwell, but the decision to excuse students should be a joint decision between parents/guardians and the nurse or counselor. Students must sign out at the reception desk before leaving.

The School encourages families to make medical, dental, and other appointments before or after school. When this is not possible and students need to leave for any period of time during the school day, parents/guardians must contact the Upper School Office at (585) 277-
1261 or, or supply a handwritten note that specifies the reason for the dismissal. Students should submit notes to the Upper School office.

Senior Privileges

Seniors are eligible for Senior Privileges after Mid-Trimester I. To be eligible, seniors must be positive, contributing members of the school community, in good standing academically, and have the consent of their parents, faculty, and college advisors. Senior Privileges allow students to leave campus during free periods or lunch, provided they sign out and back in at the front desk and are punctual to all classes and other responsibilities, such as assemblies and class meetings. Senior Privileges do not permit students to come to school late, even if they have no morning classes. Seniors arriving late to school forfeit Senior Privileges for that day.

Seniors who enter or exit the building between 8:10 a.m. and 3:00 p.m. must use only the front entrance to the school (through the Gallery).

Community Life

General Information

The rules and expectations outlined in the Upper School Handbook apply to events and behaviors in The Harley School community. It is very important to note that the School does not limit its concern to events that happen literally on campus. Harley reserves the right to address student behavior at non-Harley events—perhaps off-campus, perhaps online—if it is determined that the behavior has a negative impact on our school community.


The willful damage of property, personal or public, is a serious offense against the community and will have appropriate consequences. Theft occurs occasionally at the school, and students should not be careless with their personal belongings. Any student who is found to have stolen something at school will be suspended or expelled.


Students are specifically prohibited from bringing any object to school that could be used as a weapon.


Harley has no dress code per se, and we understand that students’ appearance is often an important expression of their individuality. In a community, however, one must consider the impact of any behavior or habit on one’s fellow community members—mutual respect and consideration are the central principles at work.

  • Apparel that violates the School’s harassment or discrimination policies, or promotes dangerous or illegal activities, is objectionable and may result in disciplinary action.
  • Students should dress well for Candlelight, athletic banquets, the Honors Assembly, and Commencement.
  • Hats are not permitted in the Theater nor in other areas at the discretion of the supervising teacher.
Cell Phones, Computers, and Other Devices

Use of electronics at school is to be primarily limited to academic purposes. Use of computers or cell phones for gaming or the functional equivalent of watching television, videos, or movies is not permitted.

Texting is permitted in the Upper School, but not in:

  • Classes
  • Morning Meeting or homerooms
  • Assembly
  • Middle or Lower School halls
  • Class or grade meetings
  • Any other setting in which the faculty prohibits it

(Student Council and Faculty Meeting, 2011)

Students taking photos at school should consider whether they may post images to social media without permission. Photography is not permitted in restrooms.

After School

Students are not to remain on campus after school unless they are involved in supervised activities or are waiting to be picked up. Upper School students may remain after school as long as they abide by the following:

  • If they are involved in a school activity, they must remain in the designated area with the teacher/advisor for that activity.
  • If students wish to study quietly, they should go to the library.

Students who violate these provisions or who behave inappropriately will be asked to leave school promptly at 3:00 p.m.


Food and beverages are generally to be consumed in the Dining Hall, not in hallways or classrooms (exceptions may be made for faculty-supervised club meetings and some special events).

Students may not order out for food or go out and bring it back to Harley without the express permission of the Upper School Head. (per Faculty Meeting, December 2004, and November 2015).


Harley students are required to live with a parent or qualified guardian. Students may not live on their own and attend Harley.

Announcements and Messages

During homeroom or Morning Meeting, attendance is taken and information about the day’s events is shared. Students who wish to have a meeting or event published in the School’s daily newsletter should submit the announcement to the Main Office receptionist by 1:30 p.m. on the previous day.

Messages for students will be delivered personally only in emergencies. Students are responsible for picking up items dropped off for them at the Main Office.


Harley is committed to protecting the privacy and property of all students. However, the School reserves the right to search students’ belongings—including but not limited to lockers, backpacks, and cars—if exceptional circumstances warrant it. Students and parents can count on the School to rarely invoke this right, and only when the administration deems it absolutely necessary.

Substance Policy

New York State mandates that legal medications may be used at school only if written authorization is provided by parents and a doctor. This includes common medications that are purchased without a prescription. If students must take any of these at school, the nurse must have a written statement of authorization from parents/guardians and a doctor.

The use and possession of the following are strictly prohibited on The Harley School campus:

  • Alcohol
  • Tobacco and nicotine in any form, including but not limited to cigarettes, e-cigarettes, Juul or similar products, vape cartridges, chewing tobacco and tobacco pouches
  • Illegal drugs in any form including, but not limited to, those contained in vape cartridges, THC, and non-prescribed cannabidiol (CBD)
  • Illegally obtained prescription drugs or medications not prescribed to the individual using or in possession of them
  • Inhalants in any form
  • Paraphernalia, products, and devices used for smoking, vaping, inhalants, and drug use


Though the School assumes no responsibility for off-campus parties, it does reserve the right to discipline students for their off-campus behavior. Harley strongly opposes the use of alcohol and illegal substances at any such gatherings.

Those involved with alcohol or illegal substances in any way, at school or any school function, risk legal consequences, and a significant response from the School. Those in violation of the School’s policy regarding alcohol and other drugs can expect:


  • suspension or expulsion from school.
  • probation.
  • to undergo a substance abuse assessment with a specialist in the field.
  • to follow any recommendations that may come from that assessment as a condition of continued enrollment.
  • that colleges may be notified if the offenses happen in the freshman or sophomore years, and will be notified if the offenses happen in the junior or senior years.
Displays of Affection

Displays of aff ection are confi ned to hand-holding.



Students may use the hallways for sitting, socializing, and studying as long as they do not impede passage, litter, or make excessive noise. Books, notebooks, and other personal items may not be left on the floors, in the halls, foyers, the Library, Field House, or Theater after school hours. All students are provided with lockers and may not treat hallways or other school spaces as if those spaces are extensions of their lockers.


The Harley Library is open every school day from 7:45 a.m. to 4:30 p.m. The space is intended for reading, research, and study. Gaming on school computers is prohibited (see Acceptable Use Policy, p. 20). Conversations should be limited to what is necessary for effective use of the Library. Students have access to computers, printers, copiers, books, newspapers, and other media. For more information, please visit


Empty classrooms may be used for conversations and collaborative study as long as there is no interference with nearby activities and a teacher is present.


The Dining Hall kitchen, Lower School Green Kitchen, and Commons kitchen are strictly off-limits to students without faculty or staff supervision.


There are nine single-person bathrooms on campus:

  • One in the Lower School, near the Lower School Head’s office
  • One in the Nurse’s Office
  • One off the Gallery, across from the fish pond
  • One in the Middle School near the elevator
  • Three in The Commons — two on the first floor, one on the ground floor
  • Two in the Field House across from the trophy case
Driving and Parking Lot

On school trips, no student may ride in a car driven by another Harley student, except in extraordinary circumstances and then only with the approval of both sets of parents. Students are expected to observe parking lot rules and New York State driving laws, especially in regard to junior licenses. Those who hold junior licenses may drive after dark only in conjunction with formal credit-bearing activities.

During the school day students may not sit in cars parked in the school parking lot, nor go out to their cars without permission. The parking lot speed limit is 10 miles per hour; any unsafe driving will result in loss of on-campus driving privileges. Students should always lock their cars and never leave purses, wallets, laptops, or other valuables inside. The Harley School is not responsible for damaged or stolen property.


Visitors to Harley are always welcome—students may bring guests to classes for the day and to school events with advance permission from the Upper School Office. Visitors should spend the entire day or event with their hosts, and hosts are responsible for their guest’s behavior. Drop-in student visitors are not permitted.

Probation, Suspension and Expulsion

Students who violate school rules or are not performing in an academically or socially responsible manner may be assigned one, or a combination, of the following consequences:

  • Warnings
  • Study hall assignments
  • Restricted privileges
  • Probationary periods meant to address issues and develop plans
    for improvement
  • Work on campus

More serious violations of school rules may result in suspension or dismissal from the school. Suspensions occurring in the junior or senior years will be reported to colleges (see Substance Policy). Should suspension or expulsion be considered in a disciplinary case,
the administration will often consult students’ teachers, advisors, or the entire faculty in reaching a disciplinary decision.

Student Acceptable Use Policy

General Guidelines

To ensure the safety of all in a diverse, inclusive school community, respectful behavior is expected of Harley students while online and when using electronic communication.

Students should always begin by asking themselves, “Will my actions and communications reflect well on myself, my family, and the Harley community?” The way students communicate or work electronically impacts others inside and beyond the Harley community. Electronic communications made in an apparently private context can quickly become public. Any actions or communications that would be improper or illegal in any other medium are equally so with electronic communications devices.

Student use of technology at Harley is governed by the basic rules of conduct set out in student handbooks.

  • General school rules regarding academic integrity, for instance, apply with equal force to internet resources. Harley users should assume authorship only for work they create.
  • Policies regarding harassment and bullying also apply to cyberbullying.
  • The general rule prohibiting theft governs stealing another’s password, copying software, downloading proprietary material, or removing equipment. All electronic devices residing on campus are the property of Harley and should remain in their assigned locations. Users should not attempt to disconnect, rewire, or repair school equipment; nor should users change settings or software without permission.
  • Prohibitions against vandalism also apply to the creation or spreading of computer viruses, and to harmful or improper use of computer technology resources.
Privacy and Access

The School respects student expectations for privacy. However, just as with student lockers, Harley reserves the right to inspect areas of the network normally reserved for private student use when circumstances warrant. This includes accessing personal directories and accounts on school servers. School-owned technology devices are equipped with use-tracking software and tools. By using school computer equipment and networks, all users acknowledge and agree to such monitoring.

In addition, users should avoid viewing or posting anything that would compromise the privacy of any other community member. For example, if a student comes across a site, account, or document that another community member has inadvertently left open, the student has a responsibility to close it (to protect each other’s privacy and safety).

Similarly, students and adults who photograph events, assemblies, or individuals at school should consider whether they may post such images to social media without permission.


The internet contains complex, expanding, and valuable learning resources essential to educational inquiry. Harley students should become skilled users of this learning resource.

Harley expects that students:

  • Will seek out only sites appropriate to a school environment and will immediately leave inappropriate sites. Users should inform a teacher or division head if inappropriate material has been inadvertently accessed.
  • Will use social media appropriately and will avoid extended use of the internet for gaming, social, or other non-educational purposes. Online games depicting violence are not permitted.
  • Will not use obscene, harassing, or abusive language while online.
  • Will not publish or communicate any information that would be considered derogatory, defamatory, or threatening by a reasonable person.
  • Will not download or install any commercial software, shareware, or freeware onto school computers without permission.
Social Media

Social media presents rapidly evolving opportunities and challenges. For this reason, students should understand the following general principles:

  • Persistence: Online content can be retrieved for indefinite periods of time. Something said or viewed at one point can become awkward later on, for example during a college or job application process.
  • Visibility: Remarks or photos shared in one private context (among friends) take on different meanings when viewed in another light (by school authorities or an offended party).
  • Spreadability: Social media content can be easily and instantly shared and re-shared.
  • Searchability: Social media users are thus “on the record” to an unprecedented degree. Your communications can be tracked and found by people you are not intentionally addressing.*


Following are general principles The Harley School follows:

  1. In general, the School begins with an educational approach to any misuse of social media (by speaking to students, collecting basic facts, involving parents and advisors. The School does not have the capacity or the responsibility to mediate every interpersonal conflict among students that may flare up on social media.
  2. Harley is committed to providing an environment free of harassment and bullying, including cyberbullying. Harassment occurs when threats, intimidation, or abusive behavior create a hostile environment leading to the risk of substantial disruption at school. We monitor and prohibit the use of inflammatory, hurtful, or harassing language by students, while at the same time taking steps to determine the actual level of credible threat.
  3. The School reserves the right to discipline student activity off campus, including the use of social media. Students may be disciplined for off-campus speech when the conduct might create a risk of substantial disruption within the school environment.
  4. Harley reserves the right to involve the Brighton Police in investigating concerns about behavior (including electronic communication) by students. We take seriously our responsibilities as mandatory reporters to the Police or Child Protection Services for situations involving suspected harassment or abuse.
  5. Under New York law, it is a crime to persuade someone younger than 17 to engage in the making of a sexual or nude image, or to distribute or disseminate child pornography featuring someone younger than 17, or to possess a nude or sexual depiction of someone younger than 16. Students are advised to report distribution of such materials to their parents or a teacher. No student is permitted to forward, copy, or print any such images. Such distribution is a crime in New York.

This is a time of transition in the use of technology for communication. We are all advised to think twice and play it safe before posting or sending.

*Boyd, Dana. It’s Complicated: The Social Lives of Networked Teens (New Haven: Yale University Press, 2014), page 11.

Discrimination and Harassment

Non-Discrimination Policy

The School admits students of any race, color, sex, sexual orientation, gender identity or expression, and national or ethnic origin to all of the rights, privileges, programs, and activities generally accorded or made available to students at the School. It does not discriminate on the basis of race, color, national or ethnic origin, sex, sexual orientation, or gender identity or expression in the administration of its educational policies, admission policies, scholarship and loan programs, staff hiring practices, and athletic or other School-administered programs.

Non-Harassment Policy

Harley recognizes the right of everyone to be in an environment where individual dignity is respected, and the School is committed to maintaining an environment free from all forms of harassment. The purpose of this policy is not to regulate personal morality, but to ensure that, at Harley, no one harasses another individual. Everyone in the Harley community will be held accountable for accomplishing our goal of maintaining a harassment-free environment.


The creation of an intimidating, hostile, and/or offensive environment may constitute harassment. Harassment does not only depend upon the offender’s intention but also upon how the person who is the object of such harassment perceives the behavior or is affected by it.

The Harley School will not tolerate harassment on the basis of characteristics including, but not necessarily limited to, race, age, marital status, sex, sexual orientation, gender identity or expression, color, religion, disability, ethnic heritage, or national origin.

I. Definitions

A. Verbal harassment: This refers to derogatory or vulgar comments directed toward any individual, or the distribution of written or graphic material having the same effect with respect to the foregoing categories (which, again, are not exhaustive).

B. Physical harassment: This refers to physical advances such as hitting, pushing, or other physical contact or intimidation, or threats of same.

C. Sexual harassment: This refers to unwelcome sexual advances, or behavior that is intended to obtain sexual favors as a term or condition of employment or as the basis for any work-related decision. Verbal or physical conduct of a sexual nature that interferes with an individual’s performance or creates an intimidating, hostile, humiliating, or sexually offensive environment also constitutes sexual harassment.

II. Policy Administration

A. This policy shall be administered fairly and impartially by the parties charged with its implementation.

B. This policy applies to students, employees, volunteers, and any other individual who is involved with the business or activities of Harley.


Any individual who believes that he or she has been subjected to harassment should report the alleged harassment immediately to a teacher, advisor, or administrator (in the case of a student reporting), or to his or her supervisor. If the supervisor is the alleged harasser, the report should be made to any other administrator. Written documentation will, at some point, support the allegations of harassment.

• Documentation will include information relating to the date and place of the incidents, a description of the alleged harassment, and any other information that relates to and supports the complaint.

• Administrators, teachers, or advisors who observe or have been made aware of the harassment will act to terminate such behavior and take whatever action may be warranted to prevent its recurrence.

• An investigation of all complaints will be undertaken by the appropriate party. During the investigation, every reasonable effort will be made to protect the privacy of the individuals involved. At the same time, the investigative process will endeavor to protect against capriciousness or unfounded complaints.

• One’s status will not be jeopardized for filing a valid complaint.

Appeal Procedures

If the resulting decision is felt to be unfair or improper, an appeal procedure is available. A request for further resolution may be brought to the direct attention of the Head of the School. If still not satisfied, the problem may be presented in writing to the President of the Board of Trustees. The party may then be invited to meet with the President. After a thorough review of relevant facts and prior decisions, the President will render a final and binding decision.


Our commitment to fostering a pleasant work/learning environment on the Harley campus will be ensured by adherence to the foregoing principles and procedures.


Graduation Requirements

Harley students must earn a total of 24 credits over four years, and must take a minimum of six subjects each trimester. Minimum requirements include:

  • Four years of English
  • Three years of history (please see the Upper School Curriculum Guide for detailed guidelines)
  • Three years of the laboratory sciences: biology, chemistry, and physics
  • Three years of French, Spanish or Latin while in the Upper School
  • Three years of mathematics while in the Upper School Rights and Responsibilities (Grade 9)
  • Writing 9 or the full-year Writer’s Workshop
  • Health 10
  • Seven trimesters of the arts (visual, dramatic, and musical):
  • Art 9
    • one music ensemble in Grade 9
    • one visual art elective in Grade 10
    • and four electives, all of which should not be from the same discipline
  • Four years of physical education (including participation in at least one team sport per year in Grades 9 and 10)
  • Community service—20-hour guideline each year
  • Summer reading each year
  • Capstone Project or 60-Hour Senior Internship

Among the six required courses per trimester, at least four must be year-long classes. Among the six, one AP science course and AP Studio Art can count as two courses each, and any combination of three AP courses will count as four courses.

Supplemental Support Program (SSP)
The Supplemental Support Program (SSP) is a fee-based program designed to assist capable students when learning in School presents special challenges. Our small team of learning specialists helps students in SSP (1) recognize and understand the specific difficulties they have with learning, (2) identify strategies that work for them and assume responsibility for implementing these strategies, and (3) take the lead in advocating for their own needs.

We address the individual needs of learners in developmentally appropriate ways that vary by academic division. The Lower School support program offers more individualization and addresses the development of basic skills and emerging competencies in a variety of settings. Starting in Grade 5, the program supports students in meeting the demanding curricular requirements of the Middle and Upper Schools, but it does not provide reme- diation of significant deficiencies in basic skills.

Academic Integrity

The integrity of a student’s work is the building block of any academic community and should never be taken lightly. Your work must be your work, in every instance. That said, the faculty encourages students to work and study together. Being able to explain concepts to one another is an important step in the learning process. Help your friends learn by showing them where the information can be found, asking leading questions or clarifying the assignment, but not by doing others’ work for them or letting them see or copy your work. Assume these principles apply to all situations unless specifically told otherwise by the teacher. If in doubt about how these concepts apply to specific situation, the student should ask their teacher.

The following are considered types of academic dishonesty at Harley:

  • Uncited material: When a student finds information, images, sounds, etc., in a source and includes it in his or her work without citing the source.
  • Uncited ideas: When a student finds an idea in a text and writes it into their paper without citing the source.
  • Verbatim phrase or passage that is not quoted: When a student finds an exact phrase/sentence/passage and writes it into their paper without citing the source.
  • Uncited structure or organizing strategy: When a student’s paper/paragraph is organized in the same manner as a source that they accessed but did not cite.
  • Misrepresenting evidence: When a student alters and/or intentionally misinterprets a source’s meaning.
  • Improper collaboration: When students work together on an assignment, project, paper, etc., without permission from the course teacher.
  • Dual or overlapping submissions: When a student passes in a paper or part of a
    paper to two or more teachers without the prior permission of the teachers to do so.
  • Falsifying evidence or citations: When a student fabricates evidence or citations.
  • Abetting plagiarism: When a student helps another engage in academic dishonesty.
  • Improper use of electronic media or technology: When a student uses such tools inappropriately (for example, using an online translation program in a foreign language course).


These guidelines were adapted from Writing with Sources: A Guide for Harvard Students, by Gordon Harvey. Hackett Publishing, Indianapolis, 1998. It should be noted that individual teachers may set additional guidelines.

If a student is found to have violated the School’s academic integrity policy, disciplinary action will follow. At a minimum, the student will receive a zero on the assignment in question, even if it is a major exam, and they may be asked redo the assignment in order to demonstrate understanding, for no credit. It should also be understood that students who knowingly provide material for the academically dishonest use of others will also be subject to disciplinary action.

Grade Reports

The academic year is divided into trimesters, which are noted on The Harley School calendar. Grades are posted on the Parent Portal six times a year, at the middle and end of each trimester. At mid-trimester, students’ current grades and comments detailing their progress are posted on the Parent Portal for parental review. At the end of each trimester, parents can view their student’s final grades for that trimester. Comments are included at that time only for students with grades of D, F, or Incomplete.

In addition to these reports, teachers will contact students’ parents, advisors, and the Head of Upper School in unusual circumstances or situations that warrant concern.

Excessive absences from classes may result in loss of academic credit.

Parent-Teacher Conferences

Parent-teacher conferences may be scheduled anytime during the school year. The conference may be initiated by the parents/guardians or by the School. All Upper School parents are invited to attend Parent Conference Day with their child’s advisor after the Mid-Trimester I grades are posted. Parents of students who are new to the Upper School are strongly encouraged to come to these fall conferences. Written reports of these communications are given to the Head of Upper School.

Grading Criteria

Faculty and Staff

Amanda Edelhart

Amanda Edelhart

Director of College Counseling
5854421770 x-1263
Kim McDowell

Kim McDowell

Head of Upper School
(585) 442-1770 x-1260
Kristin Liotti

Kristin Liotti

Assistant to the Head of Upper School
(585) 442-1770 x-1261

The Harley School

1981 Clover Street
Rochester, NY 14618
(585) 442-1770

©2021 The Harley School